Form F-78 for Shift-Civilian Personnel
Instructions for F-78
Salary Survey: The salary survey can be updated any time throughout the year. Keep in mind that rates are effective the day our office receives them, and cannot be retroacted. Acceptable means of submission are by email, fax, or regular post office mail. Please review the instructions to understand the allowed procedures for completing the survey. All fields are required. Incomplete salary surveys will be returned, and not accepted until completed.
Instructions for Completing the Cal EMA Salary Survey 2013
Actual Administrative Rate: The salary survey has a new field for providing your department's administrative rate in lieu of the base rate of 10% to be applied to all departments beginning April 1, 2011. Below are the instructions, definitions, and the calculation form that can help you arrive at an appropriate rate.
Instructions for Completing the Actual Administrative Rate Calculation
Indirect Cost Rate Plan Definitions
Actual Administrative Rate Calculation Sheet
Special Use Equipment Formula Spreadsheet
Current Apparatus, Support Equipment, and Volunteer Rates: The Rate Letter provides current set reimbursement rates for engines, water tenders, support vehicles, privately-owned vehicles, and base volunteer personnel rates. The rates are set by the California Fire Assistance Agreement (CFAA) Committee, and cannot be altered. The Rate Letter is effective on the date of the letter (publish date), and remains in effect until a new one is published. Only the most current Rate Letter is available on this site.
Agreement for Local Government Fire Suppression Rate Letter - April 2, 2013
California Fire Assistance Agreement: The CFAA is the negotiated reimbursement mechanism for local government fire agency responses through the California Fire Service and Rescue Emergency Mutual Aid System. The terms and conditions that outline the methods of reimbursement calculation are defined in Exhibit A. Understanding the CFAA is recommended for developing business practices when responding under the Mutual Aid System.
California Fire Assistance Agreement 2009-2013 (with Exhibit Updates Effective 06/03/2013)
CFAA Changes and Additions Letter (for Exhibit Updates Effective 06/03/2013)
Nevada Cooperative Agreement: The "NFAA" is the sister agreement of the CFAA that allows for California fire agencies to respond to incidents in the state of Nevada. The terms and conditions of reimbursement calculation mirror Exhibit A in the CFAA.
Nevada Cooperative Agreement for Fire Assistance - revised July 2003.
Travel Expense Log: Under normal conditions, travel expenses that occur in California are not reimbursable per the CFAA. However, there are uncommon situations that arise, and an Incident Commander may approve certain travel costs associated with a mutual aid response. Any expenses submitted on a travel expense log must include the authorization from the incident, and the authorization number. Receipts should be itemized, taped to a plain sheet of 8-1/2" x 11" paper, and clearly indiciate the apparatus, vehicle, or personnel included in the cost.
IN-STATE Travel Expense Log
OUT-OF-STATE Travel Expense Log
OUT-OF-STATE Travel Expense Log Instructions